About Us
Catalyst at Large provides consultancy, speaking and facilitation in the arena of gender lens investing. This spans the intersection of investment, philanthropy, international development, and entrepreneurship. We are passionate about amplifying the role of women in impact investing and investing with a gender lens.
The Role
Catalyst at Large are hiring an experienced and tenacious EA/Project Support to carry out administrative work on behalf of Chief Catalyst – Suzanne Biegel. A keen interest in business, finance or gender and investment/business is preferred. This position will encourage remote working, although applicants must have the ability to meet in London weekly. Roles and responsibilities include, but are not limited to:
General Support
- Acting as a first point of contact: dealing with a large volume of email correspondence and phone calls
- Managing a challenging diary and organising numerous meetings and appointments throughout different time zones
- Booking and arranging a significant amount of travel, transport and accommodation
- Managing a confidential database and filing system
- Typing, compiling and preparing reports, presentations and correspondence
- Implementing and maintaining procedures / administrative systems
- Independent ongoing development of appropriate level of business knowledge to facilitate informed decisions.
- Regular updating of website
- Organising and managing large and small scale events and conferences
- Taking minutes and preparing detailed debriefs of meetings and calls
- Carrying out background research and presenting findings
- Researching the field and collecting facts and stats
- Independent ongoing development of appropriate level of business knowledge to facilitate informed decisions.
Finance
- Collating and filing expenses
- Administering the accounts using a computerised account package (Harvest)
- Processing and chasing up on monthly invoices
- Completing appropriate reporting
- Liaising with the company’s accountant and team
Project Support:
- Ensure that all projects are running effectively and efficiently within agreed timescales
- Ensure that all current work is tracked appropriately to enable: Catalyst at Large
- Management of current ongoing work (setting, assigning and tracking tasks)
- Tracking of time spent on various projects so that we can accurately assess profitability (of current projects) and also to collect the necessary data to allow accurate cost projections for future work/projects
- Scheduling of current and future work to ensure that there is sufficient capacity
- Take ownership of the company’s business plan ensuring that it is updated regularly
Key Skills
- Discretion and trustworthiness: you will be party to confidential information
- Comfortable with working closely with the Chief Catalyst (a very small team)
- Flexibility and adaptability
- Good oral and written communication skills
- Excellent organisational skills and the ability to multitask
- To be proactive, take initiative and prioritise
- Work well under pressure and tight deadlines
- Manage stress very well
- A knowledge of standard software packages and the ability to learn company-specific
software, such as Daylite, Evernote, Harvest, Google Drive, MailChimp, Squarespace, and Dropbox.
Qualifications and training required
A minimum of four years’ experience in previous administration role required.