Grants Officer

  • Job Title: Grants Officer
  • Location: London (1 – 2 days in the office) with flexible working
  • Reporting To: Executive Director
  • Salary: £20,400 - £22,200 per annum
  • Contract: Permanent
  • Date Closes: Tue 28 Feb 2023

Role Purpose
​​​​​​​The Powell Family Foundation (TPFF) is a new charity providing grants to support vision impaired children, young people and their families, to improve their emotional and physical wellbeing, increase their knowledge and skills, promote their independence and enjoy a safe, active and fulfilled life.
This role will be responsible for supporting TPFF’s grant giving programme. The Grants Officer will be involved throughout the grant process from initial enquiry through to monitoring and evaluation. This is an exciting new role that will be key to the success of TPFF’s grant programme.

TPFF is an independent, well-resourced Foundation run by Trustees and staff who are passionate about what they do. TPFF aims to demonstrate its values in all that it does. We will be:

Clear – so everyone knows what we stand for, what we aim to achieve, our processes and decisions. Our policies and procedures will be clear and unambiguous.

Honest – with no hidden agenda, we will explain our plans, activities and decisions, and not hide from the truth or difficult conversations.

Accountable – Trustees and Staff are accountable for their actions and will ensure their behaviours support our purpose and do not adversely impact the charity. 

Collaborative – we will work with the people we serve (children, young people, parents, guardians, charities) to help us improve our grant making process and identify areas of need. We will work with partner organisations where we can add value and impact.

Fair and Consistent – we will be diligent in our assessment of grant applications and consider each in a fair and consistent manner

Supportive – we will talk to people who are in receipt of a TPFF grant to see if there is any additional help or support we can recommend. We will ensure our colleagues work in a supportive environment where they can develop and contribute fully.

Key Responsibilities

​​​​​​​Main Responsibilities:

  • Supporting the grant application process, acting as the initial point of contact, managing the website content, social media, client database and communication with applicants. 

  • Providing excellent customer service to applicants, including advice and guidance by phone and email.

  • Supporting applicants with any queries regarding their application.

  • Processing of applications in a timely manner and ensuring information at each stage is accurately recorded on our database.

  • Providing feedback to applicants on the outcome of their application.

  • Carrying out initial eligibility and due diligence checks on grant applications.

  • Producing papers on grant applications for consideration at the Grants’ Committee, and producing relevant papers for Board and other meetings.

  • Providing assistance to the Executive Director in monitoring the progress of grants awarded and ensuring appropriate evaluation of impact.

  • Contributing to the development of evaluation and impact reports, gathering case studies.

  • Working with the Financial Controller to ensure that records are kept updated with grant allocations, suppliers and payment data to ensure accurate financial reporting and forecasting. 

  • Maintaining basic records of grants, liaising with the Financial Controller and supporting the Executive Director.

  • Supporting the Executive Director with ad hoc administrative assignments, and representing TPFF as necessary.

General Responsibilities

  • To comply with all Policies and Procedures to ensure that everyone who comes into contact with TPFF always experiences the highest standard of service.

  • To be familiar with and comply with Health and Safety policy and procedures, taking personal responsibility for a safe working environment.

  • To promote TPFF’s Equality, Diversity and Inclusion policy.

  • To contribute to the overall purpose of the Charity by assisting in the co-ordination and administration of activities as may be reasonably required

  • To live and demonstrate TPFF’s values in all aspects of the role

Skills and Experience

S​​​​kills, Knowledge and Experience

  • Experience of supporting a grants process, either as a grant maker or fundraiser.

  • Knowledge and understanding of charitable organisations.

  • Demonstrable knowledge of good customer care.

  • Knowledge / understanding of the challenges faced by vision impaired children and young people (Desirable).

  • Good interpersonal skills and an ability to communicate with people from a wide variety of backgrounds.

  • Excellent written and verbal communication skills (by phone, email, social media, in person).

  • Attention to detail.

  • Well organised with an ability to work independently, flexibly, and to meet deadlines.

  • A positive can-do attitude.

  • Proficient in the use of IT, Microsoft 365, managing a customer database.

This job description is not exhaustive and will be subject to periodic review. It may be amended to meet the changing needs of the charity. The post-holder will be expected to participate in this process, and we would aim to reach agreement on any changes.

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