Location: London with flexible working
Reporting to: Executive Director
Contract: Permanent, part time, 3 days or 22.5 hours per week
Salary: £30,000 - £32,000 per annum (£18,000 – £19,200 pro rata)
Date closes:Monday, 30th January 2023 at 9am
The Powell Family Foundation (TPFF) is a new charity providing grants to support vision impaired children, young people and their families, to improve their emotional and physical wellbeing, increase their knowledge and skills, promote their independence and enjoy a safe, active and fulfilled life.
This role will be responsible for providing administrative support to TPFF’s grant giving programme. The Grants Officer will be involved throughout the grant process from initial enquiry through to monitoring and evaluation. This is an exciting new role that will be key to the success of TPFF’s grant programme.
TPFF is an independent, well-resourced Foundation run by Trustees and staff who are passionate about what we do. TPFF aim to demonstrate our values in all that we do. We will be:
- Clear – so everyone knows what we stand for, what we aim to achieve, our processes and decisions. Our policies and procedures will be clear and unambiguous.
- Honest – with no hidden agenda, we will explain our plans, activities and decisions, and not hide from the truth or difficult conversations.
- Accountable – Trustees and Staff are accountable for their actions and will ensure their behaviours support our purpose and do not adversely impact the charity.
- Collaborative – we will work with the people we serve (children, young people, parents, guardians, charities) to help us improve our grant making process and identify areas of need. We will work with partner organisations where we can add value and impact.
- Fair and Consistent – we will be diligent in our assessment of grant applications and consider each in a fair and consistent manner
- Supportive – we will talk to people who are in receipt of a TPFF grant to see if there is any additional help or support we can recommend. We will ensure our colleagues work in a supportive environment where they can develop and contribute fully.
- Supporting the grant application process, acting as the initial point of contact, managing the website content, social media, client database and communication with applicants.
- Providing excellent customer service to applicants, including advice and guidance by phone and email.
- Supporting applicants with any queries regarding their application.
- Processing of applications in a timely manner and ensuring information at each stage is accurately recorded.
- Carry out initial eligibility and due diligence checks on grant applications.
- Production of papers on grant applications for consideration at the Grants’ Committee, and production of relevant papers for Board and other meetings.
- Provision of assistance to the Executive Director in monitoring the progress of grants awarded and ensuring appropriate evaluation of impact.
- Contributing to the development of evaluation and impact reports, gathering case studies.
- Work with the Financial Controller to ensure that records are kept updated with grant allocations, suppliers and payment data to ensure accurate financial reporting and forecasting.
- Maintaining basic records of grants, liaising with the Financial Controller and supporting the Executive Director.
- Supporting the Executive Director with ad hoc administrative assignments, and to represent TPFF as necessary.
- To comply with all Policies and Procedures to ensure that everyone who comes into contact with TPFF experiences the highest standard of service at all times.
- To be familiar with and comply with Health and Safety policy and procedures, taking personal responsibility for a safe working environment.
- To promote TPFF’s Equality, Diversion and Inclusion policy.
- To contribute to the overall purpose of the Charity by assisting in the co-ordination and administration of activities as may be reasonably required.
- To live and demonstrate TPFF’s values in all aspects of the role.
Skills and Experience
- Excellent organisational and administrative skills. (Essential)
- Excellent written and verbal communication skills. (Essential)
- Ability to communicate tactfully with a range of individuals and groups. (Essential)
- Ability to work independently, flexibly, and to tight deadlines. (Essential)
- Proven IT skills using Microsoft Office. (Essential)
- Demonstrable knowledge of good customer care. (Essential)
- Managing a customer database. (Desirable)
- Understanding and use of social media platforms. (Desirable)
- Knowledge of the challenges faced by vision impaired children and young people. (Desirable)
- Minimum of 1 years’ experience working in a customer service environment or in a public facing role. (Essential)
- Working with children and families. (Desirable)
- Working for a grant making organisation. (Desirable)
- Working with committees and Trustees. (Desirable)
This job description is not exhaustive and will be subject to periodic review. It may be amended to meet the changing needs of the charity. The post-holder will be expected to participate in this process, and we would aim to reach agreement on any changes.