Finance and Administration Officer

  • Job Title: Finance and Administration Officer
  • Salary: £25,000 - £25,000 per annum
  • Contract: Permanent


Job title:                      Finance and Administration Manager

Location:                      London/hybrid

Reporting To:               CEO

Contract:                      Permanent, full-time

Salary:                         c. £25,000

Date closes:                Monday, 11th April 2022


Role purpose:

This is an exciting new role, working closely with the CEO and the team, to help Oracle deliver on their new strategy. In this role you will be responsible for the financial and administrative duties of Oracle, including processing income and expenditure, recording on the fundraising database (Donorfy), paying funds into the bank and preparation of bi-weekly batch sheets including analysis of income and expenditure for the reconciliation of monthly management accounts.  You will also help ensure that our operations and work projects are running smoothly, including communicating with clients, helping with business planning, making sure that research projects are being carried out to schedule and that we have up to date and complete reporting on progress and impact. This is a new role in that it combines operations and bookkeeping functions which were previously carried out by other members of the team or external contractors


Oracle Cancer Trust is a small, dynamic charity working to ensure that the medical community, patients and families get as much support as possible to beat the odds in Head & Neck cancer.  We have successfully navigated the pandemic and have a new CEO, an engaged Board of Trustees and a strongly committed community from whom we get great support and guidance.  Oracle has recently completed a strategic market review which included discussions and input from all our key stakeholder communities and from which we have developed an updated mission and strategy. 


The ethos and values of Oracle Cancer Trust are that we all work as a team, that we share a common purpose and that each team member feels a strong sense of belonging, significance, and space for creativity. As a small team of 4 we strive to be known as highly skilled, highly professional and delivering amazing things in amazing ways.

Key Responsibilities:

The Finance and Administration Manager role is an operational lead role.

This role will be pivotal in helping Oracle

  1. Maintain a clear, transparent and comprehensive financial position taking full responsibility for bookkeeping, income reconciliation, cost allocation, invoices, financial reporting and financial plan management.  You will be working both with the CEO and with key members of the Board of Trustees who are also part of the Finance Committee.
  2. Manage the charity’s licenses, software tools, fundraising platform agreements, gift aid submissions etc.
  3. Oversee operations and project delivery, ensuring that we deliver to deadlines, budgets, and other requirements.
  4. Maintain administrative management and delivery across many aspects of the charity, including communicating with clients, vendors, consultants and key stakeholders as required.

Skills and Experience:

  • We are looking for someone to join us full time or 4 days a week in this role. 
  • You will already have 1-4 years’ experience in financial administration/bookkeeping and project management and might be looking for a new challenge in a team where you can have more impact.  This is an exciting time for Oracle Cancer Trust and you can both make a real difference and there is potential for the role to grow. 
  • The ideal candidate will hold a bookkeeping or accounting qualification (or be currently studying for one).
  • We want someone who has great attention to detail, is very organized, enjoys financial management and reporting, enjoys organising projects and reporting on progress, is highly driven by achieving targets and delivering on plans and is a real team player.
  • We also want someone who cares about our mission and wants to play a key role in ensuring that the medical community, patients and families get as much support as possible to beat the odds in Head & Neck cancer. 

Why join us:

We are forward looking, ambitious and caring.  This isn’t a work hard, play hard environment; we want to achieve great things, make tangible impact and enjoy what we are doing and how we are doing it.


How To Apply:

Please submit your CV and Cover Letter (up to one page) to


More Background

Oracle Cancer Trust was founded in 2000 by Mr Peter Rhys Evans, an ENT/ Head & Neck Surgeon, to help address some of the medical research and delivery gaps facing Head & Neck cancers in the UK. Over the last 20 years Oracle has been a primary UK funder of early-stage medical research in Head & Neck cancer treatment. The charity has supported over 50 research programmes and provided over £7million in funding towards better outcomes and more advanced treatment approaches in this area of cancer.   Our research has been in collaboration with some of the UKs leading scientific research institutions including The Institute of Cancer Research, Barts/Queen Marys University, Newcastle University, The Royal Marsden Hospital, and Brunel University.


We are also members of the Association of Medical Research Charities (AMCR) which is our badge of quality.  Membership means that we meet high standards of research governance and as a funder we punch above our weight.


Our focus today

Today Oracle continues to build on its strong foundation with a 3-pronged focus on:

  • Increasing awareness of Head & Neck cancers in the wider community
  • Addressing delivery gaps within the Head & Neck cancer centres and delivery teams
  • Promoting discovery of better treatments through research grants.

We know that early diagnosis has a direct correlation to more positive outcomes in cancer. However, lack of awareness, socioeconomic barriers and deprivation are all contributing to delayed diagnosis. COVID-19 has widened these gaps even further and the NHS is struggling to respond, leaving many communities behind. Oracle is actively engaging with key Head & Neck multi-disciplinary teams across the UK to understand how best to tackle these inequalities and there are some very tangible projects that are simply not happening due to lack of funding.


Our objectives for 2022 include:

  • Increasing our impact across awareness raising, medical team firefighting and advances in treatment approaches.
  • Launching two major campaigns: Bringing Medical Research to Life & Addressing Inequality in Head & Neck Cancers
  • Continuing to develop relationships with individuals, major donors, corporates and trusts & foundations.
  • Increasing our annual income target with strong cash position that allows us to initiate call for new research projects to fund (Currently 10 live research projects).
  • Developing solid working relationships and collaboration with national Head & Neck Cancer medical community (all large UK H&N Cancer centres).
  • Helping set up a UK Head & Neck Cancer Coalition that promotes collaboration across UK Head & Neck Cancer Charities, Industry Partners (eg. Pharma) and BAHNO.
  • Continuing to deliver above and beyond with our small but high calibre team






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